Data Protection Statement

The Karlsruhe Academy of Fine Arts takes the protection of your personal data very seriously. Therefore, we have taken measures to ensure that the data protection regulations are observed by us.

As our website and the technologies we use are continuously being developed, changes to this data protection statement may be required. We recommend that you review the data protection statement from time to time. In general, the use of our website is possible without providing personal data. If personal data (such as name, address, or email addresses) is collected on our site, it is always done on a voluntary basis whenever possible. These data will not be passed on to third parties without your express consent.

 

Contacting Us

We offer you the possibility to contact members or departments of the Karlsruhe Academy of Fine Arts via email on our website. In this case, the information provided by the user will be stored for the purpose of processing the inquiry and for follow-up questions. The data will not be passed on to third parties or merged with other data sources. We would like to point out that data transmission via the internet (e.g., when communicating via email) may have security vulnerabilities. Therefore, complete protection of data from third-party access cannot be guaranteed.

 

Cookies

Our website uses certain cookies. Cookies do not harm your computer and do not contain viruses. Cookies help make our services more user-friendly, effective, and secure. Cookies are small text files that are placed on your computer and stored by your browser. Most of the cookies we use are so-called “session cookies,” which are automatically deleted after you finish your visit. Other cookies remain on your device until you delete them. These cookies allow us to recognize your browser during your next visit. You can configure your browser to notify you when cookies are being set, accept cookies on a case-by-case basis, exclude the acceptance of cookies for certain situations or generally, and automatically delete cookies when closing the browser. Please note that disabling cookies may limit the functionality of this website.

 

Access Data / Server Log Files

The web server operator BelWü collects the following data:

  • Date and time of access
  • Full IP address of the accessing device
  • Retrieved file or function with retrieval method (GET or POST)
  • Used protocol
  • Result of retrieval (HTTP status)
  • Number of transferred bytes
  • In case of errors, the error recorded in the error logfile

This data is retained for 14 days and is used for troubleshooting, defense against attacks, and other measures to ensure and optimize operations, as well as for anonymized web statistics. The data is not passed on. Log entries may be shared with government authorities if required by law (e.g., for criminal prosecution or danger prevention).

For the Karlsruhe Academy of Fine Arts, only anonymized log files are provided to optimize operations and troubleshoot. These anonymized log files have the IP address set to 0 in the last byte and contain the same data as the logs that are visible only to BelWü. These anonymized log files are retained on the web server for 4 days.

 

Social Media Services

This website contains links to various social media services. These are designed so that data is only transmitted after you have given consent or taken active action (such as sharing links). When you activate the social media services, the respective privacy policies of those services apply.

 

Use of Facebook/Instagram

When you visit our site, a direct connection is established between your browser and the Facebook/Instagram server via the plugin. This allows Facebook/Instagram to know that you have visited our page with your IP address. If you click the Facebook “Like” button while logged into your Facebook account, you can link the content of our pages to your Facebook/Instagram profile. This allows Facebook/Instagram to associate the visit to our pages with your user account. We would like to point out that as the provider of the pages, we do not have access to the content of the transmitted data or its use by Facebook. For more information, please refer to Facebook's privacy policy. If you do not want Facebook to associate your visit to our pages with your Facebook account, please log out of your Facebook/Instagram account.

 

Routine Deletion and Blocking of Personal Data

The data controller processes and stores personal data only for the period required to achieve the storage purpose or as prescribed by the European Directives and Regulations or other laws and regulations that the data controller is subject to. If the storage purpose no longer applies, or if the prescribed retention period by the European Directives and Regulations or other applicable laws has expired, the personal data will be routinely blocked or deleted in accordance with legal requirements.

 

Right to Information

You have the right to obtain free information about the personal data we hold about you, its origin, recipients, and the purpose of processing, as well as the right to correction, blocking, or deletion of this data. For this and any other questions regarding personal data, you can always contact us using the address provided in the imprint.

 

Newsletter

The Press and Communications Department of the Karlsruhe Academy of Fine Arts offers a newsletter for subscription. If you wish to receive it, we need a valid email address, your name, and information that will allow us to verify that you are the owner of the provided email address and agree to receiving the newsletter. No additional data is collected. These data are stored and used solely for sending the newsletter. They will not be shared with third parties or combined with other data sources. You can revoke your consent to the storage of the data, email address, and name, as well as their use for sending the newsletter, at any time by emailing mail@kunstakademie-karlsruhe.de.

 

Information for Applicants According to Article 13 GDPR

1. Name and Contact Details of the Data Controller

The data controller in accordance with Article 13(1)(a) GDPR is:
Karlsruhe Academy of Fine Arts
Reinhold-Frank-Str. 67
76133 Karlsruhe
Phone: +49 (0)721/926-5205
Fax: +49 (0)721/926-5206
info@kunstakademie-karlsruhe.de

 

2. Contact Details of the Data Protection Officer

You can contact our data protection officer at the following email address:
datenschutzbeauftragter(ät)kunstakademie-karlsruhe.de

 

3. Purpose and Legal Basis of Processing

We process your application data to assess whether you have the skills, qualifications, and professional competence for the position you are applying for. The legal basis for processing your application data is primarily derived from Article 33(2) of the Basic Law, the General Equal Treatment Act, and budgetary law.
The legal basis for processing in the selection procedure for establishing a civil servant/employee/intern relationship is Section 15 of the State Data Protection Act in conjunction with Sections 83 to 85 of the State Civil Servant Act of Baden-Württemberg.

 

4. Recipients of Personal Data

Recipients of the personal data contained in the application documents are the relevant personnel officers, personnel representatives, the officer for equal opportunities, and, if applicable, the representative for severely disabled persons.

 

5. Retention Period

Your personal data/application documents will be destroyed two months after receiving a rejection, unless a longer retention period is required for defending legal claims or you explicitly consent to a longer retention period.

 

6. Rights of Data Subjects

You have the right to access (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to deletion (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to object to processing (Article 21 GDPR), and the right to data portability (Article 20 GDPR).
Further information on the right of access and deletion can be found here:

 

Right to Access (pdf)

Right to be Forgotten (pdf)

You also have the right to lodge a complaint with the data protection authority LfDI Baden-Württemberg

 

7. Obligation to Provide Data

Providing personal data is necessary for the legality of the selection process. Missing relevant personal data in your application documents may result in your application not being considered for the position. The legal framework for the selection procedure is primarily derived from Article 33(2) of the Basic Law, the General Equal Treatment Act, and budgetary law. The selection decision is made based on suitability, qualifications, and professional competence